Special Event Support Policy
Have an activity, special event, festival or other downtown event coming up? The Downtown Coordinating Council is available for event support services for you and your organization can. The DCC provides support and advice for planning and management of improvement, maintenance and marketing of Downtown Tulsa, and to develop Downtown Tulsa as a vibrant center of commerce, arts, entertainment and education.
In meeting this mission, the DCC offers support through funding services for events and activities downtown. To facilitate equality among the requests for support the DCC establishes the following Administrative Policy:
The DCC will review event and activity support service requests by downtown districts, non-profit organizations, or business associations for the promotion of various downtown neighborhoods and activities. Upon the DCC’s approval of an event or activity support service request, the DCC will present its recommendation to the Mayor for approval. The recommended cap for these services will be $2,500 per event or activity.
Generally, an applicant or event provider may request support only once per fiscal year. As events and activities continue downtown, it may be the preference of the DCC to support special events that are new or have limited resources.
Frequently Asked Questions
When can we apply for funds?
The DCC will vote on event funding on a monthly basis, at the monthly DCC meeting (typically the first Wednesday of every month). Your organization should request at least 2 months before event date.
Are fund requests limited to certain activities/uses?
Funds from the DCC Special Event Support Services fund are restricted to downtown Tulsa events (events that prominently fall between the IDL), and may be used for support services such as security, rentals, barricades, transit, etc. The DCC does not directly sponsor events, and does not typically follow through with requests for entertainment, food and beverages, fees, or fundraising efforts.
How do we apply for funds?
Please submit a formal request to the DCC prior to your event. This can be on letterhead, in an email, or with an included invoice for the requested service. Your request will be voted on at the next occurring DCC meeting, as time allows.
Please provide detail in what these funds will support in your request.
Are there any additional requirements during this process?
All organizations will need to submit a W-9 and Supplier Registration form to update our records (attached with this email).
Providing an invoice is usually proof of downtown services related to your event. In the event the DCC requests more information, we will reach out directly for more details and/or presentation opportunity at a monthly DCC meeting.
Who do I contact with questions about special event funding?
All fund requests, questions, or other information should be directed to Kyle Johnston, DCC Marketing and Promotions Manager, 175 E. 2nd St., 15th Floor, Tulsa, OK 74103, firstname.lastname@example.org.